Working together to strengthen and support noxious weed management efforts in Montana.

MWCA Minutes

MWCA June 27 2016 BOD Webinar Minutes

Wednesday, June 29th, 2016


MWCA June 27 2016 BOD Webinar Minutes

MWCA ECommittee June 22 2016 Minutes

Wednesday, June 29th, 2016


MWCA ECommittee June 22 2016 Minutes

2016 Spring BOD Minutes

Wednesday, June 29th, 2016


2016 Spring BOD Minutes


MWCA Board of Directors Spring Webinar Meeting Minutes

Friday, September 18th, 2015


Spring Webinar
MWCA Board of Directors
June 29, 2015

Draft Minutes

Members Present
Maureen Connor, Pam Converse, Kellieann Morris,  Tracy Mosley, Jill Allen, Aaron Kneeland, Rachel Frost, Shantell Frame- Martin, Clay Petersen, Margie Edsall, Terry Turner, Stone Tihista, Jim Jacobs and Gary Adams.

Executive Committee Meeting
Becky did not have meeting minutes available; they will be available this fall. Amber reported on the meeting. They discussed the proposed budget and had two recommendations: giving Becky a raise of $1 per hour and moving ahead with the purchase of a truck. Maureen also asked to set policy to at least discuss giving the executive director a cost of living increase each year. Becky will add that to the fall board agenda.  Amber also reported that the executive committee would have Becky’s review done by July 15.

Spring board minutes
Dave Burch corrected the spring minutes to say we’ll train coordinators and not commissioners. Also, Tracy recommended we have an initial behind all names of Pam. Clay Petersen moved to approve the minutes and Margie seconded. All in favor minutes passed.

MWCA Updates
Becky reviewed the board’s objectives for the year and provided updates; she provided golf fundraiser updates. She reported we are contracting with Sara Racine now as Kate Arpin did not want to deal with the membership duties. Sara will sign a 3 month contract and then if all goes well, we will move forward with a 6 month contract. The MWCA bought a digital camera and macro lens for our needs. Becky asked the board about copyright issues with the photos Becky and members of MWCA take. The board felt we should share our photos without worrying about copyright or payment. For all future photos on the web and in publications, we will post a credited source.

2015 – 2017 Proposed Budget
Amber Burch reviewed each section of the budget. The recommended changes included a salary increase for the executive director, a truck purchase and payroll increases. Margie Edsall motioned to approve the recommendations of the executive committee including the purchase of the truck, the payroll and salary increase and to approve of the 2015-2016 proposed budget. Clay Petersen seconded. All were in favor. Proposed budget is set for this upcoming fiscal year.

2015 – 2016 Proposed Restricted budget
Amber reported that under the guidance of our accountant we are creating a second checking account for restricted funds. We will then have two checking accounts and one savings account. She reviewed the restricted budget. Stone Tihista motioned to approve the restricted budget and Terry Turner seconded. All were in favor.

Becky reminded the board of upcoming dates and the meeting was adjourned.


Executive Committee Meeting Minutes: June 2015

Friday, September 18th, 2015


MWCA Executive Committee

Meeting Minutes

June 29, 2015



Meeting called to order at 11:00 AM. Present: Maureen Conner  Amber Burch, Pam Converse, Kellieann Morris, Shantell Martin-Frame, Jill Allen, Rachel Frost and Margie Edsall.

Discussion for the meeting included:

  • The last increase to the Executive Directors salary was back in 2010/2011. This was a 3% cost of living increase to make up for a 2 year period.
  • With the reduction of the second staff person and the additional duties that fall to the ED.  The budget can support an increase.
  • A $1.00 an hour based on 2080 hours a year and a 3% increase for the last couple of years COLA were discussed.
  • Financing approximately $10,000.00 the first year and the remainder balance on a second year for a truck purchase would free up the budget to cover wage increases as well as defer the 2016 $3,000.00 for vehicle replacement.
  • Setting a policy to address COLA on a yearly basis.


Maureen moved to recommend to the Board an increase of $2,080.00 wage increase based on a $1.00 an hour increase based on 2080 hours and a 3% increase to cover the last 2 years of the Cost Of Leaving Adjustment (COLA) base on 1.5% each year. Kelliann second the motion. Motion passed.

Rachel moved to recommend to the board financing approximately $10,000.00 for the first year and the balance the second year for a truck purchase and to defer the $3,000.00 budgeted for vehicle replacement for 2016. Maureen second the motion. Motion passed.

Closing discussion included the need to make certain that an evaluation of the Executive Director is completed on a yearly basis to meet Best Management Practices used by many non-profits. Pam C. will send out the evaluation forms and would like them returned by July 15th.


Meeting adjourned at 11:50 AM.

Minutes prepared by:Margie Edsall


SW Area Council Meeting Minutes April 21

Thursday, May 7th, 2015


Here are the minutes from the MWCA Southwest Area Council Meeting, held April 21 at the USDA building in Whitehall.

MWCA SW Area Council Meeting.

2015 Winter Board of Directors Meeting Minutes

Tuesday, April 14th, 2015


Here are the finalized, approved minutes from the 2015 Winter board of directors meeting.

2015 Winter BOD Meeting Minutes

January 8 E-Committee Meeting Minutes

Tuesday, April 14th, 2015


Below please find the corrected final minutes from our January 8 e-committee meeting.

Jan 8 2015 E-Committee Meeting minutes

MWCA Central Area Meeting Minutes 01-13-2015

Friday, March 6th, 2015


The minutes from the Montana Weed Control Association Central Area Meeting, held January 13, 2015.

MWCA Central Area Meeting January 13 2015

MWCA 2015 Minutes

Monday, January 26th, 2015


Here you will find the minutes from all meets conducted by the board of directors, areas, committees and workgroups.

Executive Committee Meeting – January 8, 2015

South Central Area Council Meeting – January 13, 2015

South East Area Council Meeting – January 13, 2015

Southwest Area Council Meeting – January 13, 2015

Triangle Area Council Meeting – January 13, 2015

North East Area Council Meeting – January 13, 2015

Coordinator Support Meeting – January 13, 2015

Executive Committee Meeting – June 29, 2015

Spring Webinar Minutes – June 29, 2015